Form Generator

With the Form Generator function, you can create custom-made forms to function as DMS Records. All forms created here are stored in the DMS section of Change Patient Data.

Upon accessing this function, a summary screen displays listing previously created forms. You can edit, delete, or review a form in detail by selecting it. To select a form, click anywhere in the row containing the form information.

Click New Form in the Action Column to create a new form.

A screen displays so you can name and format the new form.

Data Field Information

Prompt	Response	Len
Form Name	Type the full name of this custom form.	1
DMS Record Id	Type a brief description that will display as the DMS Record ID name.	60
Form Enabled	If you want this form to be available in the DMS Records in Change Patient Data, select this check box.	60
Storage Strategy	Select a method for this form to be stored. Static - This option stores as one static form that you can go in and edit as needed. Sequential - This option stores the entries on this DMS record in the order that they are created. Historical - This option stores the entries on this DMS record by the date you manually enter on the record.	1
Label Column Width	Type the number of characters you want available for the label/name of the fields.	4
Layout Type	Select where you would like the labels to display on the form; either to the left of the field, or above the field.	1
SQL Table Name	Type the name to use as the SQL table name where the form data is stored, if applicable.	20

After you save the new form information, the Preview screen displays. From the Preview screen, click New Field on the Action Column to start creating the form.

As you create and save each field type, it is stored in the Form Generator, but you must click Save again on the Preview screen to save the entire form. You should save frequently to avoid any lost data.

Data Field Information

Prompt	Response	Len
Field Type	Select the option for the type of field you want to insert in the form. After you select an option, the screen will refresh with the necessary fields for this option under the Options section.	1
Label	Type the name of the field as it will appear on the form.
Reporting Field Name	This field will default with the name you type in the Label field.
Options	This section will provide all the options necessary for the selected Field Type option.

Description of Field Types:

Single Line Textbox Field Type:

Options:
- Input Required: If you want this field to be required, select this check box.
- Max Length: Type the maximum number of characters for this field. The default is 250 characters.
- Default Value: Type the text you want to default in this field, if any.
- Show on Patient List: Select the option to choose whether or not you want this to show on the Patient List.
Multi Line Textbox Field Type:

Options:
- Input Required: If you want this field to be required, select this check box.
- Rows: Type the number of rows of text you want to be able to type in this textbox. The default is set to five rows.
- Columns: Type the number of columns you want to be able to type in this textbox. The default is set to twenty columns.
Choice List Field Type:

Options:
- Input Required: If you want this field to be required, select this check box.
- Choices: Type how you want the choices to be named. The default is set to 'Choice A', 'Choice B' and 'Choice C'.
- Default Value: If you want one of the choices to default, select the choice from the Default Value list.
- Input Type: Select how you would like the choices to appear.
- Stack Choices: If you want the check boxes or option buttons to be stacked vertically rather than side-by-side, select this check box.
- Show on Patient List: Select the option to choose whether or not you want this to show on the Patient List.
Table Lookup Field Type:

Options:
- Input Required: If you want this field to be required, select this check box.
- Table: Select which table you would like to be able to search to complete this field.
- Default Value: Type the text you want to default in this field, if any.
- Show on Patient List: Select the option to choose whether or not you want this to show on the Patient List.
Existing Patient Information Field Type:

Options:
- Field: Select the patient information field you want to display from the drop-down list (for example, PatientLastName, PatientFirstName).
Yes/No Field Type:

Options:
- Default Value: Select the option you want to default for this response.
- Show on Patient List: Select the option to choose whether or not you want this to show on the Patient List.
Heading Label Field Type:

Options:
- There are no options available for this field type, but if you want an additional heading label anywhere throughout the form, use this field.
Date Field Type:

Options:
- Input Required: If you want this field to be required, select this check box.
- Default to Current Date/Time: If you want this field to default to the current date, select this check box.
- Show on Patient List: Select the option to choose whether or not you want this to show on the Patient List.
Time Field Type:

Options:
- Input Required: If you want this field to be required, select this check box.
- Default to Current Date/Time: If you want this field to default to the current time, select this check box.
- Show on Patient List: Select the option to choose whether or not you want this to show on the Patient List.
Date and Time Field Type:

Options:
- Input Required: If you want this field to be required, select this check box.
- Default to Current Date/Time: If you want this field to default to the current date and time, select this check box.
- Show on Patient List: Select the option to choose whether or not you want this to show on the Patient List.
Number/Dollar Field Type:

Options:
- Input Required: If you want this field to be required, select this check box.
- Default Value: Type the number or amount you want to default in this field, if any.
- Number Decimal Places: Select the number of decimal places you want this field to default with.
- Show on Patient List: Select the option to choose whether or not you want this to show on the Patient List.
Textblock Field Type:

Options:
- Text: Type any standardized text you want to appear on the form. This text can be edited later.

Preview Screen
The Preview screen provides access to many functions on the form. When you select a form from the summary list, the Preview screen displays.

You can delete a form by clicking Delete. If you choose to delete a form, a warning message will display informing you that deleting the form will also delete any DMS data stored on the accounts using this form and that the action is not recoverable and asking you if you want to proceed.

You can edit or delete any field by clicking Edit next to the field type.

You can change the order of the fields by clicking Change Field Order in the Action Column. Click the drop down box next to the field and select the number to indicate the placement of the field on the form.

You can also go back and edit the initial setup of the form by clicking Edit Form Detail in the Action Column, although you are not able to edit the Storage Strategy option.

To view the form you just created as a DMS Record, go to Patient, Change Patient Data select an account, click DMS in the Action Column and select the custom form from the summary list of DMS records.