Bank Deposit Slip

With the Bank Deposit Slip function, you can print a report that is designed to replace the bank deposit slip you have to manually fill out when making deposits at the bank.

This report can also be printed from the Transaction Journals menu located on the Reports menu.

Data Field Information

Prompt	Response	Len
Deposit Date	Type the date you want or click the calendar icon to select a date.	10
Batch Number	Type the code you want or click the magnifying glass to search a list of every 'unlocked' batch. You can also create a new batch by typing in a batch number that does not exist and you will be asked if you want to create it.	17
Default Last Batch	If you want the last batch number (used by the current user, in the current database, for the current date) to default, select this check box. If you select this check box while in any function in the system that contains a Batch Number field and then you access a different function that contains a Batch Number field, the Batch Number field will automatically default the last batch number used.
Bank	Type the name of your bank.	30
Account #	Type the bank account number you will be depositing the money into.	30

The Bank and Account # fields automatically default to the data last entered when this function was previously accessed.

Setting up the Payment Code Table

Prior to using this function, the payment codes for Cash and Personal Check must be set up in a specific manner so the report can perform the correct calculations.

The Payment Description field for the Cash payment code must contain the word CASH for the cash total to calculate.
The Payment Description field for the personal check payment code must contain the word CHECK for the check total to calculate personal check payments.
Payment codes set up as Insurance Payments are automatically calculated as checks.

Sample Report

The report header includes the practice name, the title DEPOSIT SLIP FOR followed by the Deposit Date, the practice address and phone number, the ACCOUNT # and BANK entered on the parameter screen, and the BATCH selection (ALL when no specific batch is entered).

The body totals the cash and checks collected for the deposit date. The CASH total prints first, followed by a CHECKS section that lists each individual check by check number with its amount. If a payment was entered without a check number, it prints under NO CHECK #. If multiple payments were posted with the same check number during Payment Entry, those payments are totaled and a single entry prints for that check. A TOTAL line shows the combined cash and check deposit amount.