Payment Journal

With the Payment Journal function, you can print a report listing all the payments entered into CGM webPRACTICE during a specified range of dates.

This report can be used to generate a DMS List. To activate this function you will need to add the report to the DMS Report Integration function located on the System, Database Maintenance Menu. This report can also be printed from the Reports, Transaction Journals menu.



Data Field Information
Prompt Response Req Len
Print in Date Order If you want to print the report in date order, select this check box. If you select multiple sorting options, a separate report will be generated for each option.   1
Print in Code Order If you want to print the report in payment code order, select this check box. If you select multiple sorting options, a separate report will be generated for each option.   1
Print in User Order If you want to print the report in user order, select this check box. If you select multiple sorting options, a separate report will be generated for each option.   1
Print in Group Order If you want to print the report in billing group order, select this check box. If you select multiple sorting options, a separate report will be generated for each option.   1
Print in Doctor Order If you want to print the report in performing doctor order, select this check box. If you select multiple sorting options, a separate report will be generated for each option.   1
Print in Location Order If you want to print the report in location order, select this check box. If you select multiple sorting options, a separate report will be generated for each option.   1
Print in Type Order If you want to print the report in type of service order, select this check box. If you select multiple sorting options, a separate report will be generated for each option.   1
Print By Select Accounting Date to print the report by accounting date, or select Service Date to print the report by transaction service date.    
Print From date Type the date you want the report to start with or click the calendar icon to select a date.   10
Print Through Date Type the date you want the report to end with or click the calendar icon to select a date.   10
Batch Number Type a batch number to print only the transactions within that batch, type '0' to print all non-batched transactions or leave blank to print all transactions.   17
Default Last Batch

If you want the last batch number (used by the current user, in the current database, for the current date) to default, select this check box.

 
If you select this check box while in any function in the system that contains a Batch Number field and then you access a different function that contains a Batch Number field, the Batch Number field will automatically default the last batch number used.
   
Summary Only If you only want to print a summary, select this check box.   1
Print from List If you want to print this report based only on the patients contained in a previously defined DMS List, select the list you want to use. For example, if you want a report only for Medicare patients, you first create a list of all your Medicare patients, then print the Payment Journal and select the Medicare patient list you just created for 'Print from List'.   20



Sample Report
If summary only is not selected, the information included on this report is: guarantor number and name, accounting date, payment code, payment amount, any unapplied amount remaining from the payment, and the detail of each individual transaction the payment was applied to (transaction accounting date and code, brief description, doctor code, location code and the amount of the payment applied against each transaction). Any Report Comments contained in the patient's billing information record will be printed beneath the guarantor's name.

If summary only is selected, the report will print totals for the sort option selected.

Note: For CGM PAY clients, a note prints when an unposted CGM PAY payment was collected but the payment receipt was not received. The first part of this note continues to print even after the payment has been posted, to provide more history for the payment transaction.