Print Refund Checks

The Print Refund Checks function provides the following functions for creating and printing refund checks:

Refund Check Register
Upon accessing this function, you will first need to select the date range for the refund checks you want to access.



Data Field Information
Prompt Response Req Len
View Checks from Date Type the date you want to start with or click the calendar icon to select a date.   10
View Checks thru Date Type the date you want to end with or click the calendar icon to select a date.   10

A list of all refund checks created within the selected date range displays. Each row lists the Check Date, Check No, Payee, Check Amt, and Description. From here, you can use the Action Column buttons to add, print, or reprint checks, or to print the journal.



If a refund adjustment is reversed and there is an unprinted check in the check register for the patient, the refund check is voided and REV is stored in the Check Number field to designate that it was reversed. The check still prints but the dollar amount is zero.

If multiple refunds are entered for a patient and you need to reverse one or more of the refunds (but not all of them), you must manually delete the checks from the Refund Check Register, print the checks, and then use the Reverse an Encounter function to reverse the items from the patient's account.

Add Check
Click the Add Check Action Column button to add a refund check manually.



Data Field Information
Prompt Response Req Len
Check Date Type the date you want or click the calendar icon to select a date.   10
Checking Account Type the checking account number.   7
Check Number Type the check number. Check numbers must be numeric without leading zeros. 10
Payable To Type the name of the payee.   45
Net Amount $ Type the amount of the check. You may use zeros or negative numbers.   13
Description Type a description.   50
Address Line 1 Type the address of the payee.   45
Address Line 2 Type any additional address information.   45
City, State Zip Type the city, state code, and zip for the payee.   45

Print Checks
Click the Print Checks Action Column button to print refund checks for a specific date and checking account.



Data Field Information
Prompt Response Req Len
Print for Date Type the date you want or click the calendar icon to select a date. 10
Checking Account Type the checking account number. 10
Beginning Check Number Type the first check number to be printed. Check numbers must be numeric without leading zeros. 8

Print Journal
Click the Print Journal Action Column button to print the Refund Checks Journal, sorted by accounting date. The report lists, for each check within the selected date range, the Check No., Date, Payee, Description, and Net Amount, followed by a grand total of disbursements.



Reprint Checks
If you need to reprint refund checks, click the Reprint Checks Action Column button. For detailed instructions, see Print Checks; the two functions operate the same way.