Transfer Journal to Current File

With the Transfer Journal to Current File function, you can move a previously sent transmission into the current transmission file so you can send it again. This function is used if a carrier did not receive the file or the entire file was rejected for some reason. Moving the file back to the current file will also allow you to make any corrections prior to re-sending.

NOTE - Noridian Medicare only: If you try to resend a file to Noridian Medicare, it must have at least one new claim included with it or it will be rejected as a duplicate file. You would need to perform the Transfer Journal to Current function only after performing the Create Insurance File function to ensure that other Medicare claims are included in this file.

Upon accessing this function, the Transfer Journal to Current File screen will be displayed containing blank data fields.

Data Field Information

Prompt	Response	Len
For Electronic Form	Select the code you want from the Electronic Form list.	2
All or Select Carriers	Select the option you want, to include either All carriers or a Select carrier from within the Electronic Form type.	1
Carrier Code	Type the code you want, click the magnifying glass to search the table or leave the field blank to include all codes in the table.	5
All or Select Doctors	Select the option you want to include claims for All Doctors or a Select Doctor.	1
Doctor Code	Type the code you want, select a code from the Doctor Code list, or leave the field blank to include all codes in the table.	5

The transmission files for the selected electronic form type, carrier(s) and doctor(s) will be listed. Each line item will display the date of the file, the file name, the number of claims, the batch total, the date the files were first sent, the last date the file was sent (if sent more than once), the number of times the file has been re-sent (if any), if the confirmation was received and the confirmation received date.

To select the file to move to current, click anywhere in the row containing the file information. The system will immediately move the selected file to your current transmission file and automatically do another move and rebuild. Any claims already in your current transmission file, will now be combined with the file just moved. Always print an exception report and transmission report prior to sending claims.

When you move an electronic file from the journal to the current transmission file an entry will be made to the insurance ledger for each patient account in the file. The new insurance ledger entries will display 'Moved from ECS Journal'.