Image Scanning

You can scan and save various types of images. The most common types include:
 
Although there are multiple types of images, there are three methods available for saving them. The following sections contain instructions for each method and also scanning multiple page documents:
  1. Scanning within CGM webPRACTICE - Acquire and Scan
  2. Scanning outside of CGM webPRACTICE - Acquire and Attach
  3. Scanning outside of CGM webPRACTICE - Link Images
  4. Scanning Multiple Page Documents
 
Prior to using any of these functions, you will need to perform the Scanned Image Management Setup Steps listed in the Introduction, System Processes section.

Scanning within CGM webPRACTICE - Acquire and Scan

The following steps are specific to a Scanshell scanner but can be used for other scanner types since they all typically function in a similar manner.
 
Note: Any images scanned and saved using this method can only be saved as .jpg, or .gif. image types.

There are various functions you can acquire and scan an image, such as Change Patient Data, Patient Registration, Payment Entry and Create a Batch.

Step 1. After you click Acquire Image in the Action Column the Acquire Image window will display.

Step 2. Select the scanner you want to use from the Device list.

Step 3. Click Scan.



Step 4. Insert the document you want to scan into the scanner and click Scan. We recommend you insert the card or item to be scanned as close to one edge of the scanner as possible and set the resolution to 300 dpi.



Note: If you are having problems capturing the image while scanning, you can click Preview in the ScanShell settings window prior to clicking Scan. Drag the corners of the dotted red box until they more closely match the scanned item. When you are satisfied, replace the card or item in the scanner, align it with the same edge as before and click Scan.



Step 5. After the image has been scanned, the Acquire Image window will display the image that was scanned. Click Done.



Scanning outside of CGM webPRACTICE - Acquire and Attach

Any images scanned and saved using this method can only be saved as .jpg or .gif image types.
 
NOTE: * .tiff, .pdf and .bmp image types can only be used for Explanations of Benefits and only when you use the Link Images function located on the System, Image Management menu.

Step 1. Images should be scanned and saved into the C:\TempImages\9999_1 folder. Replace C:\ with your drive letter, 9999 with your client number and replace the number 1 with your database number.

Step 2. After you click Acquire Image, the Acquire Image window will display.

Step 3.Click Attach.



Step 4. Type the path and image name, click Attach and then proceed to Step 8, or click Browse.



Step 5. Navigate to the the C:\TempImages\9999_1 folder. Replace C:\ with your drive letter, 9999 with your client number and replace the number 1 with your database number.

Step 6. Click on the image you want and then click Open.



Step 7. After the path and image name are shown in the Browse text box, click Attach.



Step 8. When the Acquire Image window displays the image that was attached, click Done.



Note: A copy of the image file is made and the original image is not deleted from the C:\TempImages\9999_1 folder.

Scanning outside of CGM webPRACTICE - Link Images

With the Link Images function, you can upload and link image files scanned outside of CGM webPRACTICE, assign an Image Type to each file, and link the image file to a patient account or payment. For information about linking images, see Link Images located on the System, Image Management menu.

Scanning Multiple Page Documents

You can scan multiple page documents by scanning them outside of CGM webPRACTICE using the software provided with your scanner. You should save them as .tiff or .pdf image types, which accommodate multiple pages. For detailed information or instructions on scanning the images, you will need to contact your Hardware or IT specialist for assistance.
 
NOTE: * .tiff, .pdf and .bmp image types can only be used for Explanations of Benefits and only when you use the Link Images function located on the System, Image Management menu.

You will need to have an image viewing software application loaded on each workstation that will be viewing multiple page images. CGM webPRACTICE does not support viewing multiple page documents from within the application. For example, if you use .pdf image types, you will need Adobe Acrobat Reader to view the images.