Maintain Label Codes

With the Maintain Label Codes function you can review information for a specific code, add new codes to the table, change the information for existing codes, print the table, and inactivate or reactivate a code.

Upon accessing this function, the Maintain Label Codes screen displays containing blank data fields.

Data Field Information
NOTE: If the labels are misaligned when you print them, you can adjust the settings to achieve proper alignment of the labels.
Prompt Response Req Len
Label Code Type the code you want or click the magnifying glass to search the table. This code cannot begin with a zero.   8
Label Description Type a description of the label code. For example, 'Avery mailing labels - 5160'. 46
Number of Rows Type the number of rows to print per sheet for this label type. For example, if you are using laser labels and there are ten rows of labels per sheet, type 10. 6
Number of Columns Type the number of columns (between one and nine) to be printed across the sheet of labels. For example: if you are using laser labels and there are three columns of labels across the sheet, type 3. 1
Top Margin Type the number of line feeds required from the top of the page to the first line of text that you want to print on a label. 1
Lines Per Label Type the total number of lines to be printed for each label. 2
Label Separator Lines Type the number of lines between the bottom edge of one label and the top edge of the next label. 1
Left Margin Type the number of spaces required for the left margin. For example, type 5 if the first character should be printed five spaces from the left edge of the sheet.   1
Characters Per Label Type the maximum number of characters that can print on one line of the label. 2
Label Pitch Type the label pitch (font size) that you would like to print. 10 is the largest size available, 12 is the next size smaller, and 17 is the smallest. 2
(D)ot Matrix or (L)aser Select whether these labels will be printed on a dot matrix (tractor-feed) or laser printer. 1

After you Save the code, the information refreshes on the screen.

Inactive Codes - If you select a code that has been inactivated, CGM webPRACTICE displays the existing information for the code but the data fields will be unavailable and you cannot make any changes. Reactivate will be the only active function in the Action Column. You must reactivate the code before you can change any of the data stored for the code.

If you are the System Manager for CGM webPRACTICE, you should limit access to the Maintain function to select staff members. You should also provide guidelines (customized to your practice) to these staff members for entering table data in a consistent manner. This should protect the integrity of your table information.

Use the Action Column functions to edit or create codes. To create new codes or edit existing codes in the table, a user must have the Allow Table Update check box selected in Maintain Users under System, User Management, and be given the appropriate security level. For additional information about security levels, see the Function Security Menu under System, User Management. For setting up user codes, see Maintain Users. If the Maintain function is accessed and the user is not authorized to 'Allow Table Update', the New, Inactivate, Reactivate, and Save functions in the Action Column will be unavailable. These functions will appear dimmed on the screen and the user will only be allowed to Review codes. If the user does not have the appropriate security level to access the Maintain function, codes can also be reviewed using the Review a Label Code function.

Action Column Functions
The Action Column functions are provided so you can perform multiple functions quickly and efficiently from within the Maintain function.

Select - Displays a new screen with blank data fields so you can select another code.

New - Displays a new screen with blank data fields so you can enter the information for a new code.

Next - Displays the next code in the table. If you are viewing the last code in the table and click Next, CGM webPRACTICE returns to the main Tables menu. If you make changes to the table and click Next, the changes will not be saved. You must click Save to save the changes before proceeding to the next table item.

Previous - Displays the previous code in the table. If you are viewing the first code in the table and click Previous, CGM webPRACTICE returns to the main Tables menu. If you make changes to the table and click Previous, the changes will not be saved. You must click Save to save the changes before proceeding to the previous table item.

Print - You can print all or part of the contents of the table. For additional information on printing, see Print the Label Code Table.

Inactivate - Immediately inactivates any active code currently displayed on the screen. When you inactivate a code in the table, it is not actually removed from the table but is assigned an inactive status. CGM webPRACTICE needs to retain information about the inactivated code for any data that was previously entered with that code. After a code has been inactivated you cannot use it for any data entry operation. An entry will be logged in the Changes to Table category in the System Log under System, File Maintenance, Look-Up Functions.

Reactivate - Immediately reactivates any inactive code currently displayed on the screen and allows it to be used in data entry again.