Unposted Payments Journal

With the Unposted Payments Journal function, you can print a report of the full journal of payment transactions (posted, unposted, and voided) for a specified range of dates. Payments are typically entered through Patient Check In/Out and posted to patient accounts using the Payment Entry function; the journal retains all entries (not just unposted) so you can reconcile the full lifecycle of each payment.

You can also print this report from the Schedule, Scheduling Printing Menu and Reports, Transaction Journals menus.



Data Field Information
Prompt Response Req Len
Print in Date Order If you want to print the journal in payment date order, select this check box.   1
Print in Patient Order If you want to print the journal in patient order, select this check box.   1
Print in Payment Code Order If you want to print the journal in payment code order, select this check box.   1
Print in User Code Order If you want to print the journal in user code order, select this check box.   1
Print in Location Code Order If you want to print the journal in location code order, select this check box.   1
Print in Resp Doctor Order If you want to print the journal in responsible doctor order, select this check box.   1
Print in Dr Assigned to Pmt Order If you want to print the journal in order of the doctor assigned to the payment, select this check box.   1
Print in Payment Method Order If you want to print the journal in payment method order, select this check box.   1
Print Totals by Select Pmt Method to print totals broken down by payment method (for example, Cash, Check, Credit Card), or select Pmt Type/Pmt Method to print totals broken down by both payment type (ROA, Co-Payment) and payment method.    
Summary Only If you only want to print a summary, select this check box.   1
Print From Date Type the start date for the date range you want included on the journal, or click the calendar icon to select a date.   10
Print Through Date Type the end date for the date range you want included on the journal, or click the calendar icon to select a date.   10

Sample Report

The report header reflects the date range covered and the sort and totals-by options selected (for example, Sorted by Date and Totaled by Payment Method).

If Summary Only is not selected, the journal lists each payment with the following columns: patient account number (Acct), patient name, payment date (Pmt Date), payment type (Pmt Type), payment method (Pmt Method), payment code (Pmt Code), user code (User Code), location code (Loc Code), date posted (Date Posted), check number (Check#), Amount, and Different Amt Posted (when the amount actually posted differs from the original payment amount). If a payment has Remarks, the remarks print under the Pmt Date column. If the payment was processed through CGM PAY, the CGM PAY Pmt ID prints on a line below the payment row so you can reconcile against the CGM PAY receipt.

Subtotals print for each grouping based on the sort option selected. When totals are broken down by payment method, each method's total is listed individually (for example, CP, CP-Device) followed by a grand total for the date and the total number of patients. A Grand Total for all Dates with the same breakdown prints at the end of the journal.

Pmt Type values: ROA (Received on Account) or Co-Payment.

Pmt Method values: CA (Cash), CK (Check), CC (Credit Card), EC (E-Check), OP (Other Payment Type), WP (webPAY – non-device), WP - Device (webPAY – Device), and PP (Payment Portal).

If Summary Only is selected, the report prints totals for the sort option selected.