Maintain DYMO Labels

With the Maintain DYMO Labels function, you can import the labels that you have created within the DYMO software and set them up to print within specific functions. See DYMO Label Setup Process for more information.
   
This function does not replace the standard DMS Maintain Labels function. You are still able to access and print your existing DMS labels as you always have. But, you cannot access your DMS labels through this function. If you want to use this function for DYMO label printing, you must create new labels, beginning with the DYMO Label Setup Process.

Maintain DYMO Labels Summary Screen
Upon accessing this function, the Maintain DYMO Labels summary screen displays all of the labels that you have created in the DYMO label software and imported. You can click any of the column headers to sort the data. This screen includes: the Label Name; the label Size and type; the number of Copies to print each time; the function name where this label will be available to Print On; the date and time the label was Created; the date and time the label was last Modified and whether or not this label is Shared among databases.



Import a New Label
To import a new label, click New Label in the Action Column. Type a Label Name and click Browse to navigate to the folder on your computer that contains the labels you created in the DYMO software. Select the label and click Save.



Data Field Information
Prompt Response Req Len
Label Name Type a name for this label.

 
Label File Click Browse to navigate to the folder on your computer that contains the label you created in the DYMO software. The selected file path/name appears in the field.

 
 
The Maintain DYMO Labels Summary Screen will display with the new label listed.
 

 
Add or Change Data Elements on a Label
To add text and data elements to a new label or to edit an existing label, click anywhere on the row containing the label information. The Maintain DYMO Labels screen will display so you can add or edit the details of the selected label. The top portion of the screen displays general information about the label that you can edit.



Data Field Information
Prompt Response Req Len
Label Name Displays the label name that you entered when you imported the label. You can edit this field as needed.  
Copies Type the number of copies of the label to be printed.

 
Shared If you want to share this label among every Database, select this check box.    
Label Size Displays the label size and type selected in the DYMO software.    
Label Source If you are using a DYMO Twin Turbo label printer, select which side of the printer that you want this label to print from. Otherwise, the Left option button will be selected.

 
Print On Select the function you want to be able to print the label from. A Print Labels Action Column button will appear as listed below:
  • Appointment Save - on the Appointment Details screen in Enter Patient Appointments.
  • Patient Summary - in the Patient Summary screen in the Change Patient Data and Review Patient Information functions.
  • Check In/Out - in the detailed Patient Check In/Out screen from the Enter Patient Appointments and Patient Check In/Out functions.

 


On the bottom portion of the screen, you can add or change the data elements and add text for element titles.



Note: When you access this screen for the first time on a newly uploaded label, the DYMO elements appear in the Label Fields section. You must remove the DYMO data elements from all of the fields to successfully add the CGM webPRACTICE data elements. Highlight the text in the field and press Backspace or Delete to remove the element.
 
The Label Fields section reflects all of the fields you selected in the DYMO software. The bold print reflects the field type/Reference name chosen in the DYMO Designer tab for that field, and the text in parentheses reflects the text you typed into those fields in DYMO. NOTE: If you added a Shape to the label in DYMO, the Label Field comes across as SHAPE and the label field is left blank. If you added an Image or Clip Art to the label in DYMO, the Label Field comes across as GRAPHIC and the label field is left blank. But, those images and clip art selected in DYMO will print on the label and you can add text to these fields to print in front of the shape, image or clip art.

To add the Elements to the Label Fields, click one of the element icons to display the elements in the Elements column:


  For example, from the Data Elements by Folder list, click the folder that contains the data element you want to use. Drag and drop the element you want into the correct label field.
 
Note: You must make sure that the pointer displays in the field before you drop the element in the field. When the pointer appears in the field, the element displays a bit below the field, but when you drop it, the element does drop into the field.
 
You can also type text into these fields to print as titles for the elements. After you have successfully placed the element in the field, it displays in the standard element format with the << and >> symbols on either side of the element name.
 
Upload a Label
With the Upload function, you can select another label to replace the currently selected label. After you have selected a label from the Maintain DYMO Labels Summary screen, click Upload in the Action Column, type the Label Name and Browse for the label you want to replace the currently selected label. Click Save.

Delete a Label
You can Delete a label after you have selected it from the Maintain DYMO Labels Summary screen. Click Delete in the lower right corner. The message, Are you sure you would like to delete this label? This action cannot be undone appears. Click OK to proceed with deleting the label or click Cancel to return to the summary screen.
Printing Labels within a Function
After you have saved a label, it will be available from the Print Labels Action Column button in the function you selected in the Print On field. For example, if you chose Patient Summary, the label will be available from the Patient Summary screen in the Change Patient Data and Review Patient Information functions.

If you only have one label set to print in a function, the Print Labels button displays in the Action Column and when you hover over the button, the name of the label appears. Click Print Labels to print the label with the current patient's information directly to your DYMO label printer.



If you have set up more than one label to print in a function, a down arrow displays next to the Print Labels Action Column button. You can click Print Labels to print all labels associated with this function or you can click the down arrow to display a list of labels and select the one you want to print.