Create Capitated Write-offs

With the Create Capitated Write-offs function, you can create and post the adjustments to write-off the balances owed on the capitated procedures. It is important that the time frame covered by your capitation reimbursement checks coincide with your capitation write-offs in order to effectively analyze your capitation profits or losses.

CGM webPRACTICE will prepare and post write-off adjustments for those charges included in each schedule using the accounting date specified. For capitation schedules that are inclusive, only procedure codes matching those entered into the Capitation Schedule will be written off. For schedules that are exclusive, all procedure codes except those procedure codes entered into the Capitation Schedule will be written off.

The Adjustment Code used for the capitation write-off adjustments is stored in the Tables, Capitation Schedule Table.

You can use the Capitated Write-off Inquiry function to determine when the create process is complete and the Print Capitated Write-offs Journal function to print a report containing the charges written off.

For information about the various steps involved to process the write-offs, see Month-End Capitation Write-off Process.

Upon accessing this function you need to specify which write-offs you want to create.

Data Field Information

Prompt	Response	Len
Create for All or Select Capitation Schedules	Select the option to create capitated write-offs for either All or Select Capitation Schedules.	1
Capitation Schedule	Type the capitation schedule you want, select a code from the Capitation Schedule list, or leave the field blank to include all codes in the table.	5
Last Capitation Write-Off Date	This field is informational only and reflects the date this function was last performed for the selected capitation schedule(s).	10
Write-off Charges through Date	Type the date you want to write off charges through or click the calendar icon to select a date.	10
Accounting Date for Adjustments	Type the Accounting Date you want to use to post the adjustments or click the calendar icon to select a date.	10

The Batch Number screen will display if your practice has elected, in Batch Control Integration, to use batch numbers for posting adjustments. For information on using batches, see Transaction Batch Control.

An Alert message will display stating that the capitation write-offs are being created in the background. When you click OK you will be returned to the Managed Care Menu.

You can print an Adjustment Journal to obtain a detailed list of the capitated write-off adjustments posted to patient accounts.