Move Letters to Print File

With the Move Letters to Print File function, you can move the collection letters generated by the Populate Collection Roster function into the print file. After the letters have been moved to the print file, the accounts will automatically be marked as 'worked' in the Work Accounts function.

If you prefer to work the accounts prior to printing letters, you can do so using the Work Accounts function. This provides you the opportunity to manually change the account's collection status and/or the type of letter to be printed, if needed. Typically, it is not necessary to work the accounts prior to printing letters, but the functionality has been provided either way.

Upon accessing this function, if any letters exist in the print file from a previous print job, a list of the letters and a message displays notifying you that print files exist and will be deleted if you continue. Clicking OK and then Proceed deletes the previously printed letters and generates new ones. We recommend that you to this to delete the letters already printed. While leaving them in the system will not affect the printing of the new letters, re-printing jobs will take longer to process. Letters that have not been printed will not be deleted.

If the print file is empty, the Move Letters to Print File selection screen displays.

Data Field Information
Prompt Response Req Len
Use Status Range If you want to select a range of codes, select this check box. If you do select to use a Range of Codes, complete only the From and Thru Collection Status fields and leave the individual Collection Status fields blank. 1
From Collection Status If you selected to use a Status Range, type the code to start with or select from the Status Code list.   3
Thru Collection Status If you selected to use a Status Range, type the code to end with or select from the Status Code list.   3
Collection Status If you did not select to use a Status Range, type the code you want or select from the Status Code list.   3
Collection Status If you did not select to use a Status Range, type the code you want or select from the Status Code list.   3
Collection Status If you did not select to use a Status Range, type the code you want or select from the Status Code list.   3
Collection Status If you did not select to use a Status Range, type the code you want or select from the Status Code list.   3
Collection Status If you did not select to use a Status Range, type the code you want or select from the Status Code list.   3
Collection Status If you did not select to use a Status Range, type the code you want or select from the Status Code list.   3
Collection Status If you did not select to use a Status Range, type the code you want or select from the Status Code list.   3
Collection Status If you did not select to use a Status Range, type the code you want or select from the Status Code list.   3

The function begins immediately and a screen displays the progress.

The Print Collection Letters screen displays so you can immediately print the letters.