Print Superbills

With the Print Superbills function, you can print superbills (see sample superbill) for the patient appointments entered in the Doctor schedules. Superbill documents can be created using the Superbill Wizard function. Prior to the release of the Superbill Wizard, superbills could also be created using the following functions:

DMS Letter Processor - create a Plain Text or Rich Text document.
Create a Mail Merge document in Microsoft Word - this method is being phased out with the introduction of the Superbill Wizard in version 7.1.0.

When you print superbills through Scheduling each superbill is assigned a number, which allows CGM webPRACTICE to track missing superbills and automatically post 'No-Show' procedures to patient accounts. When you enter charges through Procedure Entry you also enter the superbill number. Any superbill numbers that have not been entered will display on the Missing Superbill Report. After reviewing the report, locating any missing superbills and posting them, you can use the Post No-Show Appointments function to post a 'No-Show' procedure to all the remaining accounts.

You can use multiple superbill documents within one database. For example: if you use a general superbill for office procedures but require a special superbill for lab work, you can create two separate superbill documents.

This function has been designed to only 'print' each superbill one time. If you add patients to the schedule after printing the initial batch of superbills, you can perform this function again. You can continue to add appointments to the schedule and then perform this function as often as needed to print any new superbills. CGM webPRACTICE will not reprint any superbill that has already been printed - but it will pick up patients that have been added to the appointment schedule since the last time superbills were printed.

Data Field Information

Prompt	Response	Len
Begin with date	Type the date of the schedule you want to start with or click the calendar icon to select a date.	10
End with date	Type the date of the schedule you want to end with or click the calendar icon to select a date.	10
Morning Appointments	If you want to include the morning appointments, select this check box.	1
Afternoon Appointments	If you want to include the afternoon appointments, select this check box.	1
Begin with Doctor Code	Type the code you want to end with or leave the text box blank to end with the last code in the table.	4
End with Doctor Code	Type the code you want to end with or leave the text box blank to end with the last code in the table.	4
Begin with Doctor Group	Type the code you want to start with, or leave the text box blank to start with the first code in the table.	4
End with Doctor Group	Type the code you want to end with or leave the text box blank to end with the last code in the table.	4
Print for Location	In the Print for Location text box, type the location code you want or select from the Location list. The ability to set a default location has been disabled because it prevents the next superbill number from automatically populating.	3
Starting Number	Type the superbill number you want to start printing with or accept the default number.	10
Document to Print	Select the superbill document you want to print. If you are using a superbill created using the Superbill Wizard, you must have 'NP' stored in the Superbill Document field in the Scheduling System Integration for the name of the Superbills to display.	25

NOTE: If your superbill was created as a Rich Text document, it cannot be printed directly to a legacy printer (a printer that was manually set up in Cache). You would need to select Print Here in the Printers dialog box to print them to the screen first before selecting the printer. To bypass this, you can set up the printer as an Enhanced Printer.

In the Superbill Wizard, you can tie a superbill to specific Types of Visits. This will affect how your superbills are printed and reprinted, as follows:

If you assign a Type of Visit to one superbill, all of your other existing superbills must have at least one Type of Visit assigned to it so the function can differentiate which appointments to print the selected superbill for. If this is not done, the superbills will not print.
If NO Type of Visit was stored on an appointment, the superbill selected in the Document to Print field will print.
If a Type of Visit was stored on an appointment but none of the Superbill Wizard documents have been assigned to any Type of Visits, the superbill selected in the Document to Print field will print.
If a Type of Visit was stored on an appointment and there are Superbill Wizard documents assigned to Type of Visits but not for this Type of Visit, then a superbill will not print.
If a Type of Visit was stored on an appointment and there are Superbill Wizard documents assigned to Type of Visits and there is one assigned to this Type of Visit, then the program will verify the superbill document matches the superbill selected in the Document to Print field and print it. If it does not match, a superbill will not print.

Sample Superbill