Maintain Image Types

With the Maintain Image Types function, you can create Image Type codes for the various types of images your practice will be scanning. The image types indicate to CGM webPRACTICE which folder to store the scanned images on the patient's account, within the Images section.

Prior to using this function, you will need to perform the Image Scanning setup steps listed in the Introduction, System Processes section of Help.



Data Field Information
Prompt Response Req Len
Image Type Code Type up to three numeric characters for the code you want to edit or create. 3
Description of Type Type a description of the image type code. The following descriptions are reserved by CGM webPRACTICE and cannot be used: E-mails, Collection Letters, Statements, Superbills, Eligibility, Transcriptions. 45
Image Type Select the option that best describes this image type:

Patient - Images stored on a patient's account (face sheets, ID cards, signed forms, etc.).
EOB - Explanation of Benefits images, typically linked to ERA postings. See the note below regarding automatic EOB Image Type Code creation during ERA PDF storage.
Other - Any image type that does not fit Patient or EOB.		 1
Storage Method Select the method you want to use when storing images on the patient account.

Historical - Stored in Image Date order. Note: any code that is set to an EOB image type, must be stored as Historical.
Sequential - Stored in the order they were saved on the patient's account.
Static - Stores only one copy of this image at a time. Example: Patient Face Sheet.		 1
User Security Level Type the security level (1-9) required by users to access this image type folder. 1

After the code has been Saved, the code information refreshes on the screen. If you want to edit or create additional codes you can use the Action Column functions or you can click Cancel to exit this function.

Inactive Codes - If you select a code that has been inactivated, CGM webPRACTICE will display the existing information for the code but the data fields will be unavailable and you cannot make any changes. Reactivate will be the only active function in the Action Column. You must Reactivate the code first, if you want to change any of the data stored for the code.

If you are the System Manager for CGM webPRACTICE, we recommend you limit access to the Maintain function to select staff members in your practice. We also recommend you provide guidelines customized for your practice to these staff members for entering table data in a consistent manner. This should protect the integrity of your table information.

NOTE: When PDFs of EOBs are generated during ERA posting, CGM webPRACTICE searches for an existing EOB Image Type Code whose Description of Type matches the payer name. If no matching EOB Image Type Code exists, a new one will be created automatically. The Image Management Integration (System > Database Maintenance Menu > Integrations) must be completed for EOBs to be stored as PDFs.

Action Column Functions
The Action Column functions are provided so you can perform multiple functions quickly and efficiently from within the Maintain function.

Select - Will display a new screen with blank data fields so you can select another code.

New - Will display a new screen with blank data fields so you can enter the information for a new code.

Next - Will display the next code entered in the table. If you are currently viewing the last code in the table and click Next, CGM webPRACTICE will return you to the menu.

Previous - Will display the previous code in the table. If you are currently viewing the first code in the table and click Previous, CGM webPRACTICE will return you to the menu. Next and Previous are very helpful when you want to navigate through the table sequentially.

Print - You can print all or part of the contents of the table.

Inactivate - Will immediately inactivate any active code currently displayed on the screen. When you inactivate a code in the table, it is not actually removed from the table but is assigned an inactive status. CGM webPRACTICE needs to retain information about the inactivated code for any data that was previously entered with that code. After a code has been inactivated you cannot use it for any data entry operation. An entry will be logged in the Changes to Table category in the System Log function located on the System, File Maintenance, Look-Up Functions menu.

Reactivate - Will immediately reactivate any inactive code currently displayed on the screen and allow it to be used in data entry again.

History - Will display the history of any changes made to the currently displayed code.